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OAH 2012120716

March 13, 2013

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Student v. William S. Hart Union High School District - Student Prevailed


In the Matter of:

OAH CASE NO. 2012120716


Carla L. Garrett, Administrative Law Judge (ALJ), from the Office of Administrative Hearings (OAH), heard this matter on February 12, 2013, in Santa Clarita, California.

Deborah L. Pepaj, Attorney at Law, represented Student, with the assistance of Hamlet Yarijanian, her law clerk. Student’s mother (Mother) attended the hearing. Daniel Gonzalez, Attorney at Law, represented the William S. Hart Union High School District (District). District representative, Sharon Amrhein, Director of Special Education, attended the hearing.

Student filed her request for due process hearing (complaint) on December 19, 2012. On February 12, 2013, at the close of the hearing, the parties were granted a continuance to file written closing arguments by the close of business on February 28, 2013. While both parties filed their closing briefs on February 28, 2013, Student failed to file his by the close of business, and, therefore, his closing brief was not considered. The record was closed on February 28, 2013, and the matter was submitted.


Did District deny Student a free appropriate public education (FAPE) by failing to fund an independent education evaluation (IEE) within a reasonable time after Parent’s request?


Jurisdiction and Background Information

1. Student is a 15 year-old boy, who, at all relevant times, resided within the boundaries of the District. Student is eligible for special education under the primary eligibility category of other health impairment (OHI) as a result of Attention Deficit Hyperactivity Disorder (ADHD), and the secondary eligibility category of specific learning disability (SLD). Student currently attends Valencia High School.

September 2011 District Psychoeducational Assessment

2. On June 1, 2011, June 7, 2011, and September 2, 2011, at the end of Student’s seventh grade year and at the beginning of his eighth grade year, District psychologist, Jennifer L. Betty, conducted a psychoeducational assessment of Student for his triennial evaluation, and prepared a report in September 2011. Ms. Betty, who testified at hearing, received her bachelor’s degree in sociology from the College of Charleston in South Carolina in 1994, and her masters’ degree in counseling and guidance from Clemson University in South Carolina in 1998. She received her pupil personnel services credential in 2003, and has been a licensed educational psychologist since 2008. She is a certified behavioral intervention case manager, where she is qualified to analyze and interpret the behavior of students as it relates to academics, and is trained to draft behavior support plans, and work with children diagnosed with ADHD. Ms. Betty has been employed with District as a school psychologist since 2003. Her duties include evaluating and assessing students for special education eligibility, attending individualized education program (IEP) meetings, providing counseling services to students, and consulting with staff. She has conducted approximately 850 assessments during her employ with District.

3. Ms. Betty’s assessment included a review of Student’s school records and his health and developmental history from a report generated by the Department of Mental Health. In addition, Ms. Betty interviewed Student, two of Student’s seventh grade teachers, four of his eighth grade teachers, and conducted behavioral observations of Student in his seventh grade history classroom, as well as in his eighth grade science, English, history, and algebra classrooms.

4. Ms. Betty used the following assessment tools: (1) the Cognitive Assessment System (CAS); (2) the revised version of the Developmental Neuropsychological Assessment (NEPSY II); (3) the Woodcock-Johnson Tests of Academic Achievement (Third Edition) (WJ-III), administered by resource specialist, Elizabeth Meddaugh; (4) the parent form of the Behavior Assessment System for Children (Second Edition) (BASC-2); (5) the teacher form of the BASC-2; (6) the Conners 3 Self-Report Form; (7) the Conners 3Teacher Form; (8) Projective Drawings; and (9) the Reynolds Adolescent Depression Scale – Second Edition (RADS-2). Ms. Betty followed the publisher’s instructions on all of the tests she administered, and did so in Student’s native language. In addition, the tests were free of racial, cultural, or sexual discrimination.

5. The results of the CAS indicated Student’s planning processing was within the low range, his simultaneous processing in the high average range, and his successive processing in the average range. Student’s attention processing was well below average. The overall impression of the NEPSY-II indicated that Student had adequate visual-spatial processing skills, planning skills, organizational skills, and initiation skills. Language processing skills, and overall memory and learning, were within the average range. However, he demonstrated diminished or slow responding, poor working memory skills, poor vigilance, and poor self-monitoring. Socially and emotionally, Student experienced significant difficulty managing behaviors associated with ADHD, such as impulsivity, attention and concentration difficulties, and executive functioning tasks.

6. Ms. Meddaugh, who administered the WJ-III, testified at hearing. Ms. Meddaugh earned her bachelor’s degree in elementary education from State University of New York at Cortland in 1999, and holds an elementary teaching credential, as well as an educational specialist credential. Ms. Meddaugh has been employed with District as a resource specialist and a special day class teacher for eight years, and has been the chair of District’s special education department for five years. She administers approximately 20 to 25 WJ-III assessments per year, and does so according to the test publisher’s instructions. Student’s WJ-III assessment results of academic achievement showed that Student’s oral language and listening comprehension skills were within the high average range, his oral expression skills, broad reading skills, broad math skills were in the average range, and his broad written language skills were within the low average range. His basic reading skills were within the high average range, his reading comprehension and math calculations skills were in the average range, and his written expression skills were in the low average range. Ms. Betty incorporated Ms. Meddaugh’s WJ-III assessment results in the psychoeducational assessment report.

7. Ms. Betty concluded that Student still met the eligibility requirements for OHI and SLD. She recommended that teachers should present information to Student in various modes (i.e., auditory, visual, and kinesthetic modes), give him additional time to complete assignments, a structured time and place to complete homework, teach him how to organize ideas and tasks in steps as a strategy for completing tasks, break long assignments into chunks, and give him praise and redirection when appropriate.

8. On September 7, 2011, the IEP team convened to review the results of Student’s triennial assessment. The attendees included Mother, Ms. Betty, the assistant principal, a general education teacher, the resource specialist, and an administrative designee. Ms. Betty presented her psychoeducational assessment report, and the team developed a behavior support plan (BSP). District offered Student resource support, counseling services at school, and continued counseling through the Department of Mental Health.

October 25, 2012 IEP Meeting

9. On October 25, 2012, the team convened for a manifestation IEP meeting resulting from a disciplinary issue that occurred on October 17, 2012. Specifically, District suspended Student for five days for purportedly engaging in acts of sexual harassment. The attendees included Mother, Student’s attorney, Ms. Pepaj, and Ms. Pepaj’s law clerk, Mr. Yarijanian, two District administrators, a general education teacher, a District behaviorist, a resource specialist, and a school psychologist. The team concluded that Student required no further disciplinary action, but would review the BSP and modify it accordingly.

10. At this meeting, Mother, through Ms. Pepaj and Mr. Yarijanian, expressed disagreement with District’s September 2011 psychoeducational assessment, and requested an IEE. Mother’s disagreement and request were documented in the notes of the October 25, 2012 IEP. District team members offered to conduct a new District psychoeducational assessment instead, to which Mother declined. A District administrator who attended the IEP meeting, Jamie Timmins, advised Mother at the meeting that District would not agree to fund an IEE.

11. Thereafter, there were no further discussions between District and Parents to negotiate or otherwise resolve the IEE issue.

12. Parents did not fund a private psychoeducational assessment.

13. On December 19, 2012, Student filed a due process complaint in this matter.


1. Student contends that District denied him a FAPE when it failed, without unnecessary delay, to either fund an IEE, or file a due process complaint to prove that District’s September 2011 was appropriate. District disagrees, and contends that it provided Student with a FAPE, because its September 2011 psychoeducational assessment was appropriate and properly conducted, and, therefore, an IEE was not warranted.

Burden of Proof

2. As the petitioning party, Student has the burden of persuasion on the issue alleged in Student’s complaint. (Schaffer v. Weast (2005) 546 U.S. 49, 56-62 [126 S.Ct. 528, 163 L.Ed.2d 387].)


3. Under the Individuals with Disabilities Education Act (IDEA), eligible children with disabilities are entitled to a FAPE, which means special education and related services that are available to the child at no charge to the parent or guardian, meet State educational standards, and conform to the child’s individualized education program. (See 20 U.S.C. §§ 1400(d), 1401(3), 1401(9), 1401(29), 1412(a); Ed. Code, §§ 56001, 56026, 56040.) “Special education” is defined as “specially designed instruction at no cost to the parents, to meet the unique needs of a child with a disability….” (20 U.S.C. § 1401(29).) California law also defines special education as instruction designed to meet the unique needs of individuals with exceptional needs coupled with related services as needed to enable the student to benefit fully from instruction. (Ed. Code, § 56031.) “Related services” (also known as designated instruction and services) are transportation and other developmental, corrective and supportive services as may be required to assist the child in benefiting from special education. (20 U.S.C. § 1401(26); Ed. Code, § 56363, subd. (a).)

4. In Board of Education of the Hendrick Hudson Central School Dist. v. Rowley (1982) 458 U.S. 176, 200 [102 S.Ct. 3034] (“Rowley”), the Supreme Court held that “the ‘basic floor of opportunity’ provided by the [IDEA] consists of access to specialized instruction and related services which are individually designed to provide educational benefit to” a child with special needs. Rowley expressly rejected an interpretation of the IDEA that would require a school district to “maximize the potential” of each special needs child “commensurate with the opportunity provided” to typically developing peers. (Id. at p. 200.) Instead, Rowley interpreted the FAPE requirement of the IDEA as being met when a child receives access to an education that is reasonably calculated to “confer some educational benefit” upon the child. (Id. at pp. 200, 203-204.)

5. The IDEA provides for periodic reevaluations to be conducted not more frequently than once a year unless the parents and District agree otherwise, but at least once every three years unless the parent and District agree that a reevaluation is not necessary. (20 U.S.C. § 1414(a)(2)(B); Ed. Code, § 56381, subd. (a)(2).) A reassessment may also be performed if warranted by the child’s educational or related service needs. (20 U.S.C. §1414(a)(2)(A)(i); Ed. Code, § 56381, subd. (a)(1).)

6. The IDEA requires that a due process decision be based upon substantive grounds when determining whether the child received a FAPE. (Ed. Code, § 56505, subd. (f)(1).) A procedural violation therefore only requires a remedy where the procedural violation impeded the child’s right to a FAPE, significantly impeded the parent’s opportunity to participate in the decision making process regarding the provision of a FAPE to the parent’s child, or caused a deprivation of educational benefits. (20 U.S.C. § 1415(f)(3)(E); Ed. Code, § 56505, subd. (j); Rowley, supra, 458 U.S. at pp. 206-07; see also Amanda J. v. Clark County School Dist. (9th Cir. 2001) 267 F.3d 877.) Procedural violations which do not result in a loss of educational opportunity or which do not constitute a serious infringement of parents’ opportunity to participate in the IEP formulation process are insufficient to support a finding that a pupil has been denied a free and appropriate public education. (W.G. v. Bd. of Trustees (9th Cir. 1992) 960 F. 2d. 1479, 1482.)

Independent Educational Assessments/Public Expense

1 All subsequent references to the Code of Federal Regulations are to the 2006 edition.

7. The procedural safeguards of the IDEA provide that under certain conditions a student is entitled to obtain an IEE at public expense. (20 U.S.C. § 1415(b)(1); 34 C.F.R. § 300.502 (a)(1) (2006) 1 ; Ed. Code, § 56329, subd. (b) [incorporating 34 C.F.R. § 300.502 by reference]; Ed. Code, § 56506, subd. (c) [parent has the right to an IEE as set forth in Ed. Code, § 56329; see also 20 U.S.C. § 1415(d)(2) [requiring procedural safeguards notice to parents to include information about obtaining an IEE].) “Independent educational assessment means an assessment conducted by a qualified examiner who is not employed by the public agency responsible for the education of the child in question.” (34 C.F.R. §300.502(a)(3)(i).) To obtain an IEE, the student must disagree with an assessment obtained by the public agency and request an IEE. (34 C.F.R. § 300.502(b)(1) & (b)(2).)

8. The provision of an IEE is not automatic. Code of Federal Regulations, title 34, part 300.502(b)(2), provides, in relevant part, that following the student’s request for an IEE, the public agency must, without unnecessary delay, either:

  1. File a due process complaint to request a hearing to show that its assessment is appropriate; or
  2. Ensure that an independent educational assessment is provided at public expense, unless the agency demonstrates in a hearing pursuant to §§ 300.507 through 300.513 that the assessment obtained by the parent did not meet agency criteria.

(See also Ed. Code, § 56329, subd. (c) [providing that a public agency may initiate a due process hearing to show that its assessment was appropriate].) The public agency may ask for the parent’s reason why he or she objects to the public assessment, but may not require an explanation, and the public agency may not unreasonably delay either providing the independent educational assessment at public expense or initiating a due process hearing. (34 C.F.R. § 300.502(b)(4).) In other words, when a parent requests an IEE, and the district neither files its own due process complaint nor provides the IEE, the only defense a district has is to demonstrate that the parent’s privately obtained IEE did not meet agency criteria. (See 34 C.F.R. § 300.502(b)(2)(ii) & (b)(4).)

9. Whether a district filed its due process hearing request without “unnecessary delay” is a fact specific inquiry. In Pajaro Valley Unified School Dist. v. J.S. (N.D. Cal. 2006) 2006 WL 3734289; 47 IDELR 12, the court determined that the district unnecessarily delayed filing its due process request. The pupil had not filed a request for due process. After the pupil requested an IEE, the district waited three weeks and then demanded that the pupil reiterate its request, warning the pupil that it was “prepared” to go to due process to defend its assessments. After the Student complied with the district’s demands, District waited another eight weeks before filing its request. In total, without explanation, the district waited three months after Student first requested an IEE at public expense to file its request. The court found that the school district’s “unexplained and unnecessary delay in filing for a due process hearing waived its right to contest Student’s request for an independent evaluation at public expense, and by itself warranted entry of judgment in favor of Student and [parent].” (Id. at p. *3.)

10. Although the statute does not define “unnecessary delay,” generally, there should be a brief period of time to accommodate good faith discussions and negotiations between the school district and parents concerning the IEE, before district’s funding of an IEE or before the filing of a due process complaint by district to defend its assessment. (Letter to Anonymous (OSEP 2010) 26 IDELR 175.) In L.S. v. Abington School Dist. (E.D. Pa. 2007) 2007 WL 2851268; 48 IDELR 244, the court found that a 10 week period before the school district filed its due process complaint was not an unnecessary delay, given the school district’s ongoing efforts to resolve the matter during that period, including the exchange of numerous emails, as well as the convening a resolution session. (Id. at pp. *8-10.) Similarly, in J.P. v. Ripon Unified School Dist. (E.D. Cal. 2009) 2009 WL 1034993; 52 IDELR 125, the court found reasonable the lapse of more than two months before the filing of district’s due process complaint, when there was evidence of the parties’ continued discussions to resolve the matter, including the exchange of a series of letters. (Id. at p. *7.)


11. Courts may employ equitable remedies to craft “appropriate relief” for a party. (Student W. v. Puyallup School Dist. (9th Cir. 1994) 31 F.3d 1489, 1497.) The conduct of both parties must be reviewed and considered to determine whether relief is appropriate. (Id. at p. 1496.) An award to compensate for past violations must rely on an individualized assessment, just as an IEP focuses on the individual student’s needs. (Reid ex rel. Reid v. Dist. of Columbia (D.D.C. Cir. 2005) 401 F.3d 516, 524.) The award must be “reasonably calculated to provide the educational benefits that likely would have accrued from special education services the school district should have supplied in the first place.” (Ibid.)


12. District committed a procedural violation by interfering with Parents’ opportunity to participate in the decision making process regarding Student’s program, by failing, without unnecessary delay, to either fund the requested IEE, or file a due process complaint to prove that its September 2011 psychoeducational assessment was appropriate. The evidence showed that at the October 25, 2012 IEP meeting, Mother expressly disagreed with District’s September 2011 assessment, and requested an IEE. Yet, despite District’s announcement at the October 25, 2012 meeting that it would not fund an IEE, it failed to file a due process hearing complaint to defend its assessment, notwithstanding its statutory obligation to do so, without unnecessary delay. (See Legal Conclusion 8.) Instead, District did nothing. District’s failure to act constituted an unnecessary and unjustifiable delay, prompting Mother to file a due process complaint on Student’s behalf only 55 days after her initial request. District certainly had ample time within the 55 days to take action, such as initiate discussions or negotiations with Mother, exchange emails or letters, schedule in-person meetings with Parents, or engage in any other activity designed to resolve the issue. Its decision do nothing ultimately interfered with Mother’s opportunity to potentially learn valuable assessment information about Student, and become a well-informed member of Student’s IEP team to effectively participate in the decision making process concerning his program. Consequently, District denied Student a FAPE, and, as such, Student is entitled to the requested relief. Specifically, Student is entitled to a psychoeducational IEE at public expense. (Factual Findings 1 -13; Legal Conclusions 1 -12.)

13. Notwithstanding this, District contends that it provided Student with a FAPE, because its September 2011 assessment was appropriate and properly conducted, and, therefore, an IEE was not warranted. Specifically, District argues that because the September 2011 assessment was conducted by qualified school personnel who used readily accepted special education eligibility assessments and protocols, and because the tests were administered in Student’s native language, and were free of racial, cultural, or sexual discrimination, the assessment was valid and reliable, and complied with IDEA requirements. As a result of this assessment, District contends the IEP team developed an appropriate program for Student at the September 7, 2011 IEP meeting, and, therefore, District did not deny Student a FAPE. However, as set forth in Legal Conclusion 8, the plain language of the statute is clear, and provides that when a parent requests an IEE, a District must either file a due process complaint to show that its assessment was appropriate, or ensure an IEE is provided at public expense. The statute is unambiguous, and does not excuse a district from its statutory obligation to file a due process complaint simply because it believes its assessment was appropriate. District was mandated to file its own request for due process hearing if it did not wish to fund a requested IEE on the ground that its own assessment was adequate. While District contends this statute only applies in instances where a parent has already funded an independent assessment, the plain language of the statute does not support this position, and District cited no case authority demonstrating that it does. Rather, the regulation provides that should a parent obtain a private assessment, the school district should ensure the payment of the private assessment, unless the district can demonstrate at a hearing that the private assessment failed to meet agency criteria. Given these factors, District’s argument is rejected.

14. District further argues that Mother’s disagreement with the September 2011 psychoeducational assessment was untimely, as her October 25, 2012 request came more than a year after the assessment. As such, District contends it was entitled to reassess Student at the time of the request, instead of funding an IEE. But this argument is more appropriate for a due process hearing initiated by District to defend its reasons for not funding an IEE, and not as an excuse for doing nothing at all. Furthermore, the statute sets forth no timeframe in which a parent must disagree with a District assessment. Indeed, a parent could conceivably learn revelatory information about a district assessment at a later time that prompts questions as to the validity or the appropriateness of the district assessment. Clearly, should that occur, a parent should not be precluded from expressing disagreement with that assessment simply because there has been some passage of time since the assessment. Finally, assessments are not mandated every year, but instead, the IDEA requires that assessments not be more than three years apart, demonstrating that some assessments may be used for more than one school year. As such, District’s argument must fail.

15. In sum, District committed a procedural violation when it interfered with Parents’ opportunity to participate in the decision making process regarding Student’s program, by failing, without unnecessary delay, to either fund the requested IEE, or file a due process complaint to prove that its September 2011 psychoeducational assessment was appropriate. As such, Student is entitled to a psychoeducational IEE at public expense. (Factual Findings 1 -13; Legal Conclusions 1 -15.)


1. Student is entitled to a psychoeducational IEE at public expense.

2. District shall immediately provide Student with District’s criteria for assessors and immediately arrange for payment to the assessor of Student’s choice, such that a psychoeducational IEE at public expense shall be provided to Student. An IEP team meeting shall be held to discuss the results of the psychoeducational IEE within 75 days of this decision, unless the parties agree to extend the time period.


Pursuant to California Education Code section 56507, subdivision (d), the hearing decision must indicate the extent to which each party has prevailed on each issue heard and decided. Here, Student prevailed on the sole issue heard and decided in this matter.


The parties to this case have the right to appeal this Decision to a court of competent jurisdiction. If an appeal is made, it must be made within 90 days of receipt of this Decision. (Ed. Code, § 56505, subd. (k).)

DATED: March 13, 2013

Administrative Law Judge
Office of Administrative Hearings